A follow-up email enhances communication after submitting a resume. Job applicants use follow-up emails to express continued interest in a position. Timely follow-up improves the chances of securing an interview. Effective examples of follow-up emails can guide candidates in crafting their own messages.
Best Structure for Follow-Up Email After Resume Submission
So, you’ve sent out your resume, and now it’s time to play the waiting game. But don’t just sit around—consider sending a follow-up email! A follow-up email can really showcase your enthusiasm and professionalism. But how should you structure this email? Let’s break it down step-by-step.
1. Subject Line
Your subject line sets the tone for your email. Keep it clear and to the point. A few ideas could be:
- Following Up on My Application
- Application for [Job Title] – [Your Name]
- Checking In: [Job Title] Application
2. Greeting
Start with a friendly greeting. If you know the name of the hiring manager, use it! If not, something like “Dear Hiring Team” works just fine.
3. Opening Paragraph
In this first paragraph, jump right into the purpose of your email. Remind them of who you are and the position you applied for:
Example:
“I hope this message finds you well! I wanted to follow up on my application for the [Job Title] position I submitted on [Date]. I’m really excited about the opportunity to join the team at [Company Name].”
4. Middle Paragraph
This is where you can really shine! Mention any specific skills or experiences that make you a great fit for the job. You could also express your excitement about the company, showing that you’ve done your research:
Example:
“As I mentioned in my resume, I have [Number] years of experience in [Your Field], and I’ve successfully [mention any relevant achievement]. I’m particularly drawn to [something interesting about the company or its culture], and I believe my skills in [specific skill] would be a great match.”
5. Call to Action
Now, it’s time to gently nudge them for a response. You could say something like:
Example:
“I would love to hear any updates regarding my application status when you have the chance. If there’s anything else you need from my side, please feel free to ask!”
6. Closing
Wrap it up with a polite closing. Thank them for their time, and include your contact information:
Example:
“Thank you for considering my application. I look forward to the possibility of discussing my application further! Best regards, [Your Name] [Your Phone Number] [Your LinkedIn Profile or Email Address]”
| Section | Content |
|---|---|
| Subject Line | Clear and to the point |
| Greeting | Friendly and personal |
| Opening Paragraph | Brief recap and express excitement |
| Middle Paragraph | Highlight your skills and alignment with the company |
| Call to Action | Politely ask for updates |
| Closing | Thank them and provide contact information |
And there you have it! This structure will help you create a follow-up email that stands out and leaves a great impression. Remember, it’s all about being professional yet personable. Happy emailing!
Sample Follow-Up Emails After Submitting a Resume
1. General Follow-Up After Resume Submission
Subject: Follow-Up Regarding My Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position on [Submission Date] and wanted to follow up to express my continued interest in the role.
If you need any additional information or materials from my side, please don’t hesitate to ask. Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.
Warm regards,
[Your Name]
[Your Phone Number]
2. Follow-Up After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
Thank you for the opportunity to interview for the [Job Title] position on [Interview Date]. I enjoyed our discussion and learning more about the exciting work at [Company Name].
If you require any further information to aid in your decision-making, please feel free to reach out. I am eager about the possibility of working together and contributing to your team’s success.
Sincerely,
[Your Name]
[Your Phone Number]
3. Follow-Up After Not Hearing Back
Subject: Checking In on My Application Status
Dear [Hiring Manager’s Name],
I hope you’re doing well. I wanted to follow up on my application for the [Job Title] position submitted on [Submission Date]. It has been [Duration] since I sent my resume, and I wanted to check if there have been any updates regarding the hiring process.
I remain very interested in the opportunity and am excited about the possibility of joining [Company Name]. Thank you for your time, and I look forward to your response.
Best regards,
[Your Name]
[Your Phone Number]
4. Follow-Up After a Networking Event
Subject: Great Meeting You at [Event Name]
Hi [Contact’s Name],
I hope this message finds you in good spirits! It was a pleasure meeting you at [Event Name] on [Date]. I wanted to take a moment to follow up on our conversation regarding opportunities at [Company Name].
I have submitted my resume for the [Job Title], as we discussed, and I would appreciate it if you could have a brief look if time permits. Thank you for your guidance during our interaction. Looking forward to staying in touch!
All the best,
[Your Name]
[Your Phone Number]
5. Follow-Up For a Position That Was Reposted
Subject: Reapplying for [Job Title]
Dear [Hiring Manager’s Name],
I recently noticed that the [Job Title] position I previously applied for has been reposted. I wanted to take this opportunity to express my continued interest and confirm that my application is still valid and accurate.
If there’s anything else you would like to know or if there are any updates on the hiring progress, please do not hesitate to reach out.
Thank you for your consideration!
[Your Name]
[Your Phone Number]
6. Follow-Up After Receiving a Rejection Email
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
Thank you for letting me know about your hiring decision regarding the [Job Title] position. While I am disappointed, I genuinely appreciate the opportunity to interview and learn more about the team at [Company Name].
If possible, I’d love any feedback you could provide regarding my interview, as I’m always looking to grow and improve. I hope to keep in touch and that we might cross paths in the future.
Best wishes,
[Your Name]
[Your Phone Number]
7. Follow-Up With a Referral After Submission
Subject: Following Up on My Application
Hi [Referral’s Name],
I hope you are doing well! I wanted to reach out since I recently submitted my application for the [Job Title] position at [Company Name] and mentioned your name in my cover letter. I truly value your insights and support.
If you think it would be beneficial, I’d love to hear any suggestions you might have to strengthen my application or follow-up approach. Thanks so much for your help!
Kind regards,
[Your Name]
[Your Phone Number]
How can a follow-up email enhance my job application process?
A follow-up email enhances the job application process by demonstrating professionalism. This communication shows continued interest in the position and the company. It reinforces the applicant’s enthusiasm and can keep them top of mind with hiring managers. The email creates an opportunity for applicants to reiterate their qualifications. It can also serve as a polite reminder, especially in cases where the employer may have had numerous applicants. A well-timed follow-up email can increase the chances of securing an interview. Furthermore, it allows candidates to clarify any outstanding questions about their resume or application.
What key elements should be included in a follow-up email after submitting a resume?
Key elements of a follow-up email after submitting a resume include a polite greeting. The email should begin with a warm, professional salutation. Next, it is essential to express gratitude for the opportunity to apply for the position. The message should remind the recipient of the job title and the date of the application. Additionally, candidates should briefly restate their interest in the role and highlight relevant skills. A call to action, such as an offer to provide further information, can encourage a response. Lastly, a courteous closing and contact information must conclude the email for easy follow-up.
When is the appropriate time to send a follow-up email after submitting a resume?
The appropriate time to send a follow-up email after submitting a resume is usually one to two weeks after the application submission. This timeframe allows employers adequate time to review applications. Sending the email too soon may appear impatient, while waiting too long may seem disinterest. If the job posting specifies a timeline for hiring decisions, candidates should adjust their follow-up accordingly. For example, if a company mentions they will reach out within two weeks, candidates should wait until that period has passed. This strategic timing helps maintain professionalism while ensuring that the candidate remains on the employer’s radar.
And there you have it—your ultimate guide to crafting that perfect follow-up email after sending out your resume! We hope you found some great tips and examples to help you nail that next step in your job hunt. Thanks a ton for sticking around and reading through our tips! Remember, the job search can feel like a rollercoaster, but with a little persistence (and a well-timed email), you’re one step closer to landing that dream job. Don’t be a stranger—come back and visit us again for more helpful advice along the way. Happy job hunting!