A follow-up email is an essential component of the job application process that can enhance your chances of securing an interview. Sending a follow-up email demonstrates your continued interest in the position, reinforces your qualifications, and provides an opportunity to showcase your professionalism. Crafting a well-structured follow-up email after sending your resume allows you to stand out among other candidates. Incorporating a clear subject line, a polite tone, and a concise message are vital attributes of an effective follow-up email that can leave a lasting impression on potential employers.
Crafting the Perfect Follow-Up Email After Sending Your Resume
So, you’ve sent out your resume—great job! But what happens next? A follow-up email can be super helpful. It shows the employer you’re genuinely interested in the position and gives you a chance to stand out. Let’s break down how to structure that follow-up email for maximum impact!
When to Send a Follow-Up Email
Timing is everything! Generally, you should wait about a week after sending your resume before following up. This gives them enough time to review applications without feeling rushed. Here’s a quick guide on timing:
- 1 Week Later: If you haven’t heard back, this is a good time to reach out.
- 2 Weeks Later: Still no response? It’s okay to send another brief follow-up.
- After 2 Weeks: If you’re still waiting, consider moving on or looking for different opportunities.
Email Structure
Now let’s dive into how to structure your follow-up email. Here’s a template to guide you:
| Component | Description |
|---|---|
| Subject Line | Kee it clear and concise, like “Follow-Up on My Application for [Job Title].” |
| Greeting | Address the hiring manager by name if you can—“Hi [Manager’s Name].” Just make sure you spell it right! |
| Introduction | Start by reminding them who you are and the position you applied for. E.g., “I hope this email finds you well! I recently submitted my application for the [Job Title] position on [Date].” |
| Body | Express your enthusiasm for the role and the company. You might say something like, “I’m really excited about the opportunity to join [Company Name] and contribute to [specific project or value].” |
| Request for Update | Politely ask if there are any updates about your application status. For example, “I wanted to check in to see if there have been any updates regarding my application.” |
| Closing | Thank them for their time, and express your eagerness to hear back. A line like, “Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity further!” works great. |
| Signature | End with your full name and contact information. This makes it easy for them to get back to you! |
Here’s a sweet little example to put this all into action:
Subject: Follow-Up on My Application for Marketing Specialist Hi [Manager's Name], I hope this email finds you well! I recently submitted my application for the Marketing Specialist position on October 10th. I'm really excited about the opportunity to join [Company Name] and contribute to [specific project or value]. I wanted to check in to see if there have been any updates regarding my application status. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity further! Best, [Your Name] [Your Phone Number] [Your Email Address]
This format keeps your email professional yet personal and makes it easy for the hiring manager to respond. Remember, a little enthusiasm and appreciation can go a long way!
Follow-Up Email Samples After Sending Your Resume
Example 1: Following Up One Week After Application
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position I submitted on [Date]. I am very excited about the opportunity to join [Company Name] and contribute to your team.
I would greatly appreciate any updates regarding the progress of my application. Thank you for considering my application, and I hope to hear from you soon.
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Example 2: Inquiring After an Interview
Subject: Thank You and Follow-Up on Interview
Dear [Interviewer’s Name],
Thank you once again for the opportunity to interview for the [Job Title] position on [Date]. I enjoyed our conversation and am even more enthusiastic about the possibility of joining [Company Name].
I wanted to follow up and see if there were any updates on the hiring process. I am keen to bring my skills in [Specific Skill or Experience Related to Job] to your team.
Looking forward to your response.
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Example 3: Following Up After a Job Fair
Subject: Great Meeting You at [Job Fair Name]
Dear [Recruiter’s Name],
I hope you are doing well! I wanted to extend my gratitude for taking the time to speak with me at [Job Fair Name] on [Date]. I found our conversation about [Specific Topic Discussed] very engaging.
I have attached my resume for your convenience mentioned during our conversation. I am very interested in opportunities at [Company Name] and would love to discuss how my skills align with your needs.
Thank you for your consideration, and I look forward to connecting again soon!
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Example 4: Following Up on a Referral
Subject: Referral for [Job Title] Position
Dear [Hiring Manager’s Name],
I hope you are well. I was referred to the [Job Title] position by [Referrer’s Name] and submitted my application on [Date]. I am eager to bring my experience in [Specific Skill] to [Company Name].
Could you please provide an update on the status of my application? I look forward to the possibility of discussing my fit for the role.
Thank you for your time!
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Example 5: Following Up on a Job Posting Deadline
Subject: Follow-Up on Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up regarding my application for the [Job Title] position I submitted on [Date]. As the application deadline was [Deadline Date], I am eager to know where the team stands in the decision-making process.
Please let me know if there’s any additional information I can provide to assist in your review. Thank you for considering my application, and I hope to hear from you soon.
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Example 6: Following Up After a Networking Event
Subject: Great to Connect at [Event Name]
Dear [Contact’s Name],
I hope you are doing well! It was a pleasure meeting you at [Event Name] on [Date]. I enjoyed our chat about [Specific Topic] and learning more about [Company Name].
I wanted to express my interest in any potential open positions you might have, and I’ve attached my resume for you, as discussed. Thank you for your time, and I hope to talk again soon!
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Example 7: Following Up to Express Continued Interest
Subject: Continued Interest in [Job Title] Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to reach out to reiterate my strong interest in the [Job Title] position I applied for on [Date]. I am very enthusiastic about the opportunity to contribute to [Company Name] with my skill set in [Relevant Skills].
If there are any updates regarding the recruitment process, I would love to hear from you. Thank you for considering my application!
Best regards,
[Your Name]
[Your LinkedIn Profile or Professional Website]
[Your Contact Information]
Why is Sending a Follow-up Email After Submitting a Resume Important?
Sending a follow-up email after submitting a resume is essential for multiple reasons. It demonstrates the applicant’s interest in the position. A follow-up email allows the candidate to stand out among a pool of applicants. This communication reinforces the candidate’s enthusiasm and professionalism. Additionally, it provides an opportunity to reiterate key qualifications relevant to the job. A follow-up email can also prompt a response from the hiring manager, which may clarify the status of the application. Overall, a well-crafted follow-up email is a strategic move that can significantly enhance an applicant’s chances of success.
What Should Be Included in a Follow-up Email After Sending a Resume?
A follow-up email after submitting a resume should include several key elements. The subject line should be clear and relevant, indicating the purpose of the email. The greeting should address the hiring manager by name to personalize the communication. The body of the email should express gratitude for the opportunity to apply for the position. It should briefly mention the position title and the date the resume was submitted. The candidate should also reiterate their enthusiasm for the role and summarize relevant skills that make them a strong fit. Finally, the email should conclude with an invitation for further conversation and a polite closing.
When is the Best Time to Send a Follow-up Email After Applying for a Job?
The best time to send a follow-up email after applying for a job is typically one to two weeks after submitting the application. This timeframe allows hiring managers sufficient time to review resumes and complete initial rounds of interviews. Sending a follow-up too soon may come across as impatient or intrusive. Conversely, waiting too long might result in the application being overlooked. A follow-up email sent within this optimal window demonstrates eagerness while also respecting the hiring process. Timing the follow-up appropriately can significantly impact the effectiveness of the communication and improve the applicant’s chances of getting noticed.
Thanks for hanging out with me while we explored how to craft the perfect follow-up email after sending your resume! Remember, a little nudge can go a long way in the job search process. I hope the examples we discussed help you feel confident in your outreach. Don’t be a stranger—feel free to drop by again for more tips and tricks to boost your career game. Wishing you all the best in your job hunt, and happy writing!