A follow-up email serves as a crucial tool for internship candidates to express gratitude to hiring managers after an interview. Crafting an effective follow-up email can strengthen an applicant’s professional image and enhance their chances of landing the position. Many internship seekers utilize templates to ensure they convey their appreciation clearly and succinctly. By referencing specific discussions from the interview, candidates can demonstrate their genuine interest in the role and the organization.
Best Structure for a Follow-Up Email for an Internship
So, you’ve applied for that internship, and you’re eagerly waiting to hear back. After a week or two, you might start wondering if your application got lost in the shuffle or if it simply didn’t catch their eye. That’s when a follow-up email comes into play! A well-structured follow-up can remind the employer of your interest and keep your application fresh in their mind. But what should you include in this email? Let’s break it down!
1. Subject Line
Your subject line is the first thing they’ll see, so make it clear and relevant. A good format could be:
- “Follow-Up on Internship Application – [Your Name]”
- “Checking In: [Position Name] Application”
2. Greeting
Start with a friendly but professional greeting. If you know the hiring manager’s name, use it! For example:
- “Hi [Hiring Manager’s Name],”
- “Hello [Company Name] Team,”
3. Introduction
In the opening lines, remind them who you are. Include details like the position you applied for and when. Keep it light and straightforward. For example:
“I hope you’re doing well! I wanted to follow up on my application for the [Internship Position] I submitted on [Date]. I’m really excited about the opportunity to be part of [Company Name].”
4. Express Your Enthusiasm
Here’s your chance to show them why you want the internship. Share what excites you about the role or what you admire about the company. For example:
“I am particularly drawn to [specific project, value, or aspect of the company], and I believe my skills in [specific skills] would make me a great fit.”
5. Offer Additional Information
If there’s anything more you’d like to share—like new skills, projects, or accomplishments since you applied—this is a great moment for that. You could say:
“Since applying, I’ve also completed [relevant course, project, or experience], which I think adds to my strengths for this position.”
6. Call to Action
Wrap it up with a polite request for an update on your application status. This can be simple and direct:
“I would really appreciate any updates you could share regarding my application status. Thank you for your time!”
7. Closing and Signature
End on a positive note with a thank you, and make sure you include your contact information. Here’s a structure:
- “Thank you for considering my application!”
- “Looking forward to hearing from you soon.”
And then sign off with your name, phone number, and LinkedIn (if applicable):
“Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]”
Example Follow-Up Email
To help you visualize all this, here’s a quick example of what a follow-up email could look like:
| Section | Example |
|---|---|
| Subject Line | Follow-Up on Internship Application – Jane Doe |
| Greeting | Hi [Hiring Manager’s Name], |
| Introduction | I hope you’re doing well! I wanted to follow up on my application for the Marketing Intern position I submitted on March 5th. I’m really excited about the opportunity to be part of XYZ Corp. |
| Express Enthusiasm | I am particularly drawn to your recent campaign on sustainability, and I believe my skills in digital marketing would make me a great fit. |
| Additional Info | Since applying, I’ve completed a certification in Google Analytics, which I think adds to my strengths for this position. |
| Call to Action | I would really appreciate any updates you could share regarding my application status. Thank you for your time! |
| Closing & Signature | Thank you for considering my application! Best regards, Jane Doe (123) 456-7890 linkedin.com/in/janedoe |
Follow-up emails shouldn’t feel like a chore. Just be yourself, convey your enthusiasm, and don’t hesitate to reach out! The worst they can say is no, and that’s part of the journey.
Follow-Up Email Samples for Internship Opportunities
1. Follow-Up After Application Submission
Subject: Follow-Up on Internship Application – [Your Name]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [specific internship position] on [submission date], and I wanted to follow up to express my continued interest in the opportunity. I believe my skills in [specific skills or experiences] are a great match for your team at [Company Name].
Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
Best regards,
[Your Name]
2. Follow-Up After a Phone Screening
Subject: Thank You – [Your Name]
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for the opportunity to speak with you about the [specific internship position]. I enjoyed our conversation and learning more about the exciting projects at [Company Name].
I am enthusiastic about the prospect of contributing to your team and am eager to bring my skills in [specific skills] to [specific project or area]. Please feel free to reach out if you need any more information from my side.
Thank you once again for your time and consideration.
Sincerely,
[Your Name]
3. Follow-Up After In-Person Interview
Subject: Thank You for the Interview – [Your Name]
Dear [Interviewer’s Name],
I hope you are doing well! I wanted to extend my heartfelt thanks for the opportunity to interview for the [specific internship position] on [date]. It was a pleasure meeting you and learning more about your team and the valuable work at [Company Name].
I am very excited about the possibility of contributing my skills in [specific skills or experiences] and being part of such an innovative team.
Please let me know if you need any further information from my end. I look forward to hearing back from you soon.
Warm regards,
[Your Name]
4. Follow-Up After Receiving a Rejection Email
Subject: Thank You for the Opportunity – [Your Name]
Dear [Hiring Manager’s Name],
Thank you for informing me about your decision regarding the [specific internship position]. While I’m disappointed not to be joining [Company Name], I genuinely appreciate the opportunity to interview and learn more about your team.
I am very interested in [Company Name], and I would love to be considered for any future opportunities that align with my background in [specific skills or experiences].
Thank you again for your time and consideration. I look forward to connecting in the future.
Best wishes,
[Your Name]
5. Follow-Up After an Internship Offer
Subject: Acceptance of Internship Offer – [Your Name]
Dear [Hiring Manager’s Name],
I am thrilled to formally accept the offer for the [specific internship position] at [Company Name]. Thank you very much for this exciting opportunity. I am eager to start and contribute to the team starting on [start date].
Please let me know if there are any forms or further information needed from my side before my start date.
Looking forward to joining you soon!
Thank you again!
[Your Name]
6. Follow-Up for Networking Purposes
Subject: Reaching Out – [Your Name]
Dear [Recipient’s Name],
I hope you are doing well! I wanted to reconnect following my recent application for the [specific internship position]. I would love to hear any advice you might have regarding the program and tips for someone starting their career in [industry/field].
I truly admire your work in [specific projects or roles], and I would greatly appreciate any guidance you could offer.
Thank you very much for your time. I look forward to hearing from you soon!
Warm regards,
[Your Name]
7. Follow-Up for a Status Update
Subject: Internship Application Status Inquiry – [Your Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up regarding my application for the [specific internship position] that I submitted on [submission date]. I am very enthusiastic about the possibility of working at [Company Name] and wanted to check on the status of my application.
If there are any updates or if you need additional information, please let me know. I appreciate your time and consideration!
Best regards,
[Your Name]
How can a follow-up email enhance my chances of securing an internship?
A follow-up email can significantly enhance your chances of securing an internship. This email serves as a polite reminder of your interest in the position. Additionally, it demonstrates your professionalism and enthusiasm. Many employers appreciate candidates who take initiative. A well-crafted follow-up email can also help you stand out among other applicants. It gives you an opportunity to reiterate your skills and qualifications. Lastly, it keeps communication open between you and the employer.
What are key components to include in a follow-up email for an internship?
A follow-up email for an internship should include several key components. First, a clear subject line should indicate the purpose of your email. Next, a personalized greeting should address the recipient by name. In the opening paragraph, you should express gratitude for the opportunity to interview or be considered. The body of the email should briefly summarize your qualifications or key discussion points from the interview. Finally, you should conclude with a polite closing that reinforces your interest in the internship position. These components work together to create a professional impression.
When is the best time to send a follow-up email after an internship interview?
The best time to send a follow-up email after an internship interview is typically within 24 to 48 hours. This timeframe demonstrates your eagerness without being overly aggressive. Sending the email promptly shows respect for the interviewer’s time and the hiring process. Additionally, it allows you to remain fresh in their memory. If the employer provided a timeline for their decision-making process, you should consider that when deciding when to follow up. This strategic timing can positively impact their perception of you as a candidate.
So there you have it—your ultimate guide to crafting the perfect follow-up email for your internship application. It might feel a bit daunting to hit that “send” button, but trust me, it can make all the difference in landing that dream position. Thanks for sticking with me through this article! I hope you found it helpful and maybe even a little inspiring. Don’t forget to swing by again later for more tips and tricks as you navigate your career journey. Happy emailing, and best of luck with your internship search!