A job application follow-up email serves as a crucial tool for candidates to express continued interest in a position. Crafting an effective follow-up message can significantly enhance a job seeker’s chances of making a lasting impression on hiring managers. Successful email communication reflects professionalism and enthusiasm, which are highly valued attributes in the competitive hiring landscape. By adhering to best practices and utilizing a clear, concise format, job applicants can ensure their follow-up resonates positively with potential employers.
Best Structure for Job Application Follow-Up Email Example
So, you’ve sent out your job application and maybe even aced that interview. Now, you’re sitting on the edge of your seat, eagerly waiting for a response. But what if that response is taking longer than expected? A follow-up email can be a great way to gently nudge the hiring manager without coming off as pushy. In this guide, we’ll break down how to structure your follow-up email efficiently and casually, keeping your style authentically you.
Structure of a Follow-Up Email
Your follow-up email should be straightforward yet professional. Here’s a simple outline to keep your email focused:
- Subject Line
- Greeting
- Opening Paragraph
- Middle Paragraph
- Closing Paragraph
- Sign Off
Breaking It Down: Each Element Explained
Let’s dive deeper into each part of the email structure, highlighting what to include:
- Subject Line: Keep it clear and professional.
- Example: “Follow-Up on Job Application – [Your Name]”
- Example: “Checking In: [Job Title] Application”
- Greeting: Address the hiring manager by name if you have it. A personalized touch can go a long way.
- Example: “Hi [Hiring Manager’s Name],” or “Hello [Hiring Manager’s Name],”
- Opening Paragraph: Start by thanking them for the opportunity. Mention the job title you applied for and the date of your application.
- Example: “I hope this email finds you well! I wanted to thank you for considering my application for the [Job Title] position I submitted on [Date].”
- Middle Paragraph: Here’s your chance to reiterate your interest in the role. It’s also a great place to highlight any relevant skills or experiences you didn’t get to discuss in your initial application.
- Example: “I’m really excited about this opportunity because [insert what excites you about the role or company]. My experience in [insert relevant skill/experience] would allow me to contribute effectively to your team.”
- Closing Paragraph: Wrap things up by expressing your eagerness to hear back. It keeps the conversation going without sounding desperate.
- Example: “I appreciate any updates you could provide regarding my application status. Thank you again for considering my application!”
- Sign Off: Finish with a friendly yet professional closing statement.
- Example: “Best,” or “Sincerely,” followed by your name.
Example of a Follow-Up Email
| Component | Example |
|---|---|
| Subject Line | Follow-Up on Job Application – John Doe |
| Greeting | Hi Mary, |
| Opening Paragraph | I hope this email finds you well! I wanted to thank you for considering my application for the Marketing Specialist position I submitted on September 15th. |
| Middle Paragraph | I’m really excited about this opportunity because your company’s innovative approach to marketing aligns perfectly with my skills and interests. My experience in digital marketing and content creation would allow me to contribute effectively to your team. |
| Closing Paragraph | I appreciate any updates you could provide regarding my application status. Thank you again for considering my application! |
| Sign Off | Best, John Doe |
And there you have it! A simple, effective structure for your job application follow-up email. Stick to this layout, sprinkle in some of your personality, and you’ll be set to make a great impression.
Job Application Follow-up Email Examples
Example 1: General Follow-Up After Application Submission
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position that I submitted on [Date]. I am very enthusiastic about the opportunity to join [Company Name] and contribute to your team.
If there are any updates regarding my application status or further information you may need from my side, please feel free to reach out. Thank you for considering my application.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 2: Follow-Up After a Job Interview
Subject: Thank You and Follow-Up on [Job Title] Interview
Dear [Interviewer’s Name],
I hope you are doing well! I wanted to take a moment to thank you for the opportunity to interview for the [Job Title] position on [Date]. It was a pleasure meeting with you and the team.
I am very excited about the possibility of joining [Company Name] and contributing to [specific projects discussed or company goals]. Please let me know if there’s any further information I can provide to assist in the decision-making process.
Thank you once again, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 3: Follow-Up to Request Feedback After Rejection
Subject: Request for Feedback on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope you are well. I wanted to express my gratitude for the opportunity to interview for the [Job Title] position, even though I was not selected for the role. I genuinely appreciate the chance to learn about [Company Name].
To help me in my professional development, I would greatly appreciate any feedback you could provide regarding my interview. Thank you for your time, and I hope to have the opportunity to apply for future positions at [Company Name].
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 4: Follow-Up Requesting Status of Application
Subject: Inquiry About My Application Status for [Job Title]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am writing to inquire about the status of my application for the [Job Title] position submitted on [Date]. I remain very interested in joining [Company Name] and would love to know if there are any updates regarding my application.
Thank you for your time, and I look forward to your response.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 5: Follow-Up After Second Interview
Subject: Thank You for the Second Interview Opportunity
Dear [Interviewer’s Name],
I hope you’re doing well! I wanted to express my heartfelt thanks for the opportunity to interview for the [Job Title] position again on [Date]. I truly enjoyed our discussions and learning more about [Company Name].
I am very excited about the potential of contributing to your team and helping achieve [specific goals discussed]. Please let me know if you need anything further from me as you continue your decision-making process.
Thank you once again for the opportunity!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 6: Follow-Up to Express Continued Interest
Subject: Following Up on my Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to reach out to reaffirm my interest in the [Job Title] position I applied for on [Date]. After learning more about [Company Name], my enthusiasm for joining your team has only grown.
If there are any updates or additional materials I can provide, please let me know. Thank you for considering my application, and I look forward to hearing from you soon.
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 7: Follow-Up to Check on the Hiring Timeline
Subject: Inquiry Regarding Hiring Timeline for [Job Title]
Dear [Hiring Manager’s Name],
I hope you’re having a great day! I wanted to check in regarding the hiring timeline for the [Job Title] position I applied for on [Date]. I remain very enthusiastic about the opportunity to work with [Company Name] and would appreciate any updates you could provide.
Thank you for your time, and I look forward to your reply.
Best,
[Your Name]
[Your Phone Number]
[Your Email Address]
What is the purpose of a job application follow-up email?
A job application follow-up email serves multiple purposes. It allows the candidate to express continued interest in the position. This email reinforces the candidate’s enthusiasm and commitment to the role. A follow-up email provides an opportunity to remind the employer of the candidate’s qualifications. It keeps the candidate’s application top of mind during the hiring process. Additionally, a follow-up email can prompt the employer for an update on the hiring timeline. Overall, the email enhances communication and demonstrates professionalism.
When should a candidate send a follow-up email after applying for a job?
A candidate should send a follow-up email one to two weeks after submitting their application. This timing allows the employer ample time to review applications. The candidate can also consider following up after an interview, ideally within 24 to 48 hours. Prompt follow-up after an interview shows gratitude and respect for the interviewer’s time. Furthermore, timing may vary based on the employer’s communicated timeline. If the employer provided a specific date for feedback, the candidate should follow up shortly after that date has passed.
What key elements should be included in a job application follow-up email?
A job application follow-up email should include several key elements. The email should start with a polite greeting addressing the recipient by name. The subject line should clearly indicate the purpose of the email. The candidate should express appreciation for the opportunity to apply. It is important to reiterate interest in the position and the company. The candidate should briefly highlight relevant qualifications or experiences related to the job. Finally, the email should close with a courteous call to action, inviting a response regarding the application’s status.
So there you have it—a simple and effective job application follow-up email example to help you stay on top of your job search game. Hopefully, these tips will make that follow-up feel a little less daunting and a lot more productive. Thanks for taking the time to read through this! I appreciate you hanging out with us, and I hope you found it helpful. Don’t forget to check back in later for more useful insights that can give you a boost in your career journey. Best of luck with your applications!