A resume follow-up email serves as a crucial communication tool for job seekers. This type of email reinforces the candidate’s interest in the position while showcasing professionalism and persistence. Crafting a well-structured resume follow-up email can significantly enhance a candidate’s chances of standing out among other applicants. By incorporating a personalized touch, such as referencing the job interview or position, candidates can leave a lasting impression on hiring managers and demonstrate their enthusiasm for the opportunity.
Best Structure for a Resume Follow-Up Email Example
Following up after sending out your resume is a smart move. It shows your interest in the position and keeps your name fresh in the hiring manager’s mind. But how do you structure that email? Let’s break down the best way to write a resume follow-up email so you can leave a great impression and increase your chances of landing that interview!
1. Subject Line
Your subject line should be clear, concise, and straight to the point. Here are a few examples:
- Follow-Up on My Application for [Job Title]
- Checking In: [Your Name] – [Job Title] Application
- Application Follow-Up – [Your Name] for [Job Title]
Keep it professional, but feel free to add a personal touch if you had any direct communication with the hiring manager before. Just make sure it’s relevant!
2. Greeting
Start your email with a friendly greeting. If you know the person’s name, use it! It adds a personal touch. For instance:
- Dear [Hiring Manager’s Name],
- Hello [Hiring Manager’s Name],
- Hi [Hiring Manager’s Name],
If you don’t know their name, it’s okay to use a generic greeting like “Hello Hiring Team,” but personalized is always better.
3. Express Gratitude
Right off the bat, thank them for the opportunity to apply and for considering your resume. A little appreciation can go a long way!
For example:
“I hope this message finds you well. I wanted to take a moment to thank you for considering my application for the [Job Title] position at [Company Name].”
4. The Purpose of Your Email
Clearly state why you’re writing. This could be a brief reminder of your application or an inquiry about the hiring status. It’s essential to keep it straightforward:
“I’m reaching out to inquire about any updates regarding my application status. I am very enthusiastic about the possibility of joining your team and contributing to the great work at [Company Name].”
5. Brief Overview of Skills & Experience
Here’s your chance to highlight why you’re a strong candidate. Keep it short—just a couple of sentences that reinforce your qualifications for the role you applied for:
“With my background in [Your Skills/Experience], I believe I would make a valuable addition to your team, particularly in [Specific Area Related to the Job].”
6. Call to Action
Don’t forget to include a friendly call to action. This encourages the hiring manager to respond:
- “Could you please provide an update?”
- “I would love to hear back regarding my application.”
- “If you need any more info from my side, just let me know!”
7. Closing Statement
Wrap it up by thanking them again and expressing your enthusiasm:
“Thank you once again for your time and consideration. I’m looking forward to hearing from you soon!”
8. Signature
Finally, make sure to sign off professionally. Something like:
“Best regards,”
[Your Name]
[Your LinkedIn Profile or Website (if applicable)]
[Your Phone Number]
Example Resume Follow-Up Email
| Subject | Content |
|---|---|
| Follow-Up on My Application for Marketing Coordinator |
Dear Ms. Smith, I hope this message finds you well. I wanted to take a moment to thank you for considering my application for the Marketing Coordinator position at Awesome Company. I’m reaching out to inquire about any updates regarding my application status. I am very enthusiastic about the possibility of joining your team and contributing to the great work at Awesome Company. With my background in digital marketing and project management, I believe I would make a valuable addition to your team, particularly in enhancing your online presence. Could you please provide an update? If you need any more info from my side, just let me know! Thank you once again for your time and consideration. I’m looking forward to hearing from you soon! Best regards, |
And there you have it! By structuring your follow-up email this way, you’re setting yourself up in a positive light and keeping the communication open and friendly. Good luck!
Resume Follow-Up Email Examples
1. Following Up After a Job Application
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to follow up on my application for the [Job Title] position I submitted on [Date]. I am very enthusiastic about the opportunity to join your team and contribute my skills in [specific skills related to the job].
Could you please provide me with an update on the status of my application?
Thank you for considering my application. I look forward to your response!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
2. Following Up After an Interview
Subject: Thank You and Follow-Up After Interview
Dear [Interviewer’s Name],
I hope you are doing well. I wanted to take a moment to express my appreciation for the opportunity to interview for the [Job Title] position on [Date]. It was a pleasure to learn more about [Company Name] and your team’s goals.
I am very excited about the possibility of joining your team and contributing to [specific project or goal discussed].
If you have any updates regarding my application status, I would love to hear them.
Thank you once again for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
3. Following Up on a Job Offer
Subject: Thank You for the Job Offer
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to express my sincere gratitude for extending me the offer for the [Job Title] position. I am thrilled about the opportunity to join [Company Name]!
Before finalizing my decision, I would like to clarify a few points regarding [specific concerns, e.g., benefits, salary]. Would it be possible to discuss this at your convenience?
Thank you once again for the opportunity, and I look forward to hearing from you.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
4. Following Up to Decline a Job Offer
Subject: Thank You for the Offer
Dear [Hiring Manager’s Name],
I want to extend my heartfelt thanks for the opportunity to work with [Company Name] as a [Job Title].
Unfortunately, after careful consideration, I have decided to decline the offer at this time. It was a difficult decision, as I hold your team in high regard.
I truly appreciate the time and effort you invested in the interview process and hope to keep the door open for future opportunities.
Wishing you and your team much success!
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email Address]
5. Following Up After a Networking Event
Subject: Great to Connect at [Event Name]
Hi [Contact’s Name],
I hope you’re doing well! I wanted to thank you for taking the time to chat with me at [Event Name] on [Date]. I greatly enjoyed our conversation about [specific topic discussed].
I would love to stay in touch and explore any potential collaboration opportunities in the future. Would you be open to connecting on LinkedIn or setting up a time for a brief call?
Looking forward to hearing from you!
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
6. Following Up on a Reference Request
Subject: Reference Check Follow-Up
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position and check if you need any additional information from my references. I have spoken with them, and they are prepared to provide any insights regarding my qualifications and experiences.
Please let me know if there’s anything further you need.
Thank you for considering my application. I look forward to your response!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
7. Following Up After No Response
Subject: Follow-Up Regarding My Application
Dear [Hiring Manager’s Name],
I hope you’re having a great week! I wanted to reach out as I haven’t heard back concerning my application for the [Job Title] position I submitted on [Date]. I understand that the hiring process can take time.
I remain very interested in the role and would appreciate any updates regarding my application status. Thank you very much for your time, and I look forward to hearing from you!
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
What is the purpose of a resume follow-up email?
A resume follow-up email serves several important purposes. The primary aim is to express continued interest in the position after submitting a resume. This type of email allows the candidate to reiterate their qualifications and enthusiasm for the role. Additionally, it offers an opportunity to inquire about the status of the application process. A well-crafted follow-up can help the candidate stand out among other applicants and demonstrate professionalism. Overall, a resume follow-up email enhances communication between the applicant and the hiring team, fostering a more engaged hiring process.
When should a candidate send a resume follow-up email?
A candidate should send a resume follow-up email typically one to two weeks after submitting their application. This time frame allows the hiring team sufficient opportunity to review applications and conduct initial interviews. However, if a specific timeline was mentioned in the job listing, the candidate should adhere to that timeline. Sending a follow-up too soon may come across as impatience, while waiting too long may signal a lack of interest. The goal is to maintain a balance between eagerness and professionalism, ensuring that the candidate remains positively visible to the employer.
What elements should be included in a resume follow-up email?
A resume follow-up email should include several key elements. The email should begin with a polite greeting, addressing the hiring manager by name if possible. The opening sentence should express gratitude for the opportunity to apply for the position. The body of the email should briefly reiterate key qualifications and specific interest in the role. Including a question about the application status or next steps creates an engaging dialogue. Finally, the email should end with a courteous closing statement, along with the candidate’s contact information. These elements together create a concise and professional follow-up message.
Thanks for hanging out with us while we dove into the world of resume follow-up emails! We hope you found our examples and tips helpful for that crucial moment after sending in your application. Remember, a little nudge can go a long way. Keep your chin up, and don’t hesitate to come back for more insights and advice. We’re always here to help you shine in your job search. Happy emailing, and see you next time!