Job seekers often find themselves in a waiting game after submitting their applications, which is why the status of a job application follow-up email is crucial. A well-crafted follow-up email can significantly impact the candidate’s chances of leaving a positive impression on hiring managers. Understanding the timing for sending this email can help applicants choose the right moment to reach out. Furthermore, using a professional tone in the follow-up email enhances the likelihood of eliciting a response from the employer.
How to Structure Your Job Application Follow-Up Email
So, you’ve sent out your job application and are eagerly waiting to hear back. It’s pretty normal to feel a mix of excitement and anxiety during this time. If a week or two has gone by without a peep from the company, it’s perfectly acceptable to send a follow-up email. But how do you go about writing one? Let’s break it down!
1. Subject Line
Your subject line is like the headline of a news article—it needs to grab attention! Here are some tips on crafting a great subject line:
- Keep it simple: “Follow-Up on Job Application – [Your Name]”
- Add a little urgency: “Checking In: Application for [Job Title]”
- Be specific: “Follow-Up: [Job Title] Position at [Company Name]”
2. Greeting
Address the email to the person who is responsible for hiring or the one who reached out to you. If you’re unsure, “Dear Hiring Manager” works just fine. Here’s how you might start:
- Dear [Hiring Manager’s Name],
- Hi [Hiring Manager’s Name],
- To the [Company Name] Team,
3. Opening Paragraph
This is where you briefly remind them who you are and the position you applied for. You want to be friendly but also get to the point:
- Start with a thank you: “I hope this email finds you well. Thank you for considering my application for the [Job Title] position.”
- Mention when you applied: “I submitted my application on [Insert Date].”
4. Main Body
This is your chance to express your interest in the position and offer additional information that might benefit your application. Consider including:
- A reiteration of why you’re a good fit: “I believe my skills in [Skill/Experience] make me a great candidate.”
- Any updates on your qualifications: “I recently completed [Course/Certification], which I think will really enhance my contributions.”
- A question if you feel comfortable: “Do you have an estimated timeline for when a decision will be made?”
5. Closing Paragraph
Wrap up your email on a positive note. Thank them again and express your enthusiasm:
- “Thank you for your time and consideration.”
- “I look forward to hearing from you soon!”
6. Sign-off
Keep it professional yet friendly:
- Best regards,
- Sincerely,
- Thanks again,
7. Signature
Include your full name and contact information:
| Your Name | Your Email | Your Phone Number |
|---|---|---|
| [Your Name] | [Your Email] | [Your Phone Number] |
And there you have it! By following this structure, your follow-up email will not only look professional but will also convey your enthusiasm for the position in a friendly manner. Happy emailing!
Status of Job Application Follow-Up Email Examples
1. Request for Update on Application Status
Subject: Follow-Up on Job Application – [Your Name]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position submitted on [Submission Date]. I remain enthusiastic about the opportunity to contribute to [Company Name] and would love to learn about the current status of my application.
Thank you for considering my application. I look forward to your reply.
Best regards,
[Your Name]
[Your LinkedIn Profile/Contact Information]
2. Follow-Up After a Job Interview
Subject: Thank You and Follow-Up on Interview
Dear [Interviewer’s Name],
I hope you’re doing well. I want to thank you once again for the opportunity to interview for the [Job Title] position on [Interview Date]. I enjoyed our conversation and learning more about the team at [Company Name].
I am writing to follow up regarding an update on the hiring process. I’m very excited about the possibility of working together and contributing to [Company’s specific goal or project mentioned during the interview].
Thank you for your time, and I hope to hear from you soon.
Sincerely,
[Your Name]
[Your LinkedIn Profile/Contact Information]
3. Checking on Application after a Long Wait
Subject: Checking in on My Application Status
Dear [Hiring Manager’s Name],
I hope you’re having a great week. I wanted to reach out to check on the status of my application for the [Job Title] that I submitted on [Submission Date]. It has been a while, and I remain very interested in the opportunity at [Company Name].
If there are any updates you can share, I would greatly appreciate it. Thank you for your time!
Warm regards,
[Your Name]
[Your LinkedIn Profile/Contact Information]
4. Inquiring About a Position You Were Referred To
Subject: Follow-Up on Job Application – Referred by [Referrer’s Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am reaching out to follow up on the [Job Title] position that I was referred to by [Referrer’s Name] on [Submission Date]. I am excited about the possibility of joining [Company Name] and contributing my skills to the team.
If you have any updates regarding my application, I would be grateful to hear them. Thank you for your consideration!
Best wishes,
[Your Name]
[Your LinkedIn Profile/Contact Information]
5. Following Up After a Pre-Screening Call
Subject: Thank You and Follow-Up on [Job Title] Interview
Dear [Recruiter’s Name],
I wanted to take a moment to thank you for the pre-screening call we had on [Date]. It was a pleasure discussing the [Job Title] opportunity with you.
I am very excited about the next steps in the process. If there are any updates regarding my candidacy, I would love to hear about them at your earliest convenience. Thank you again!
Kind regards,
[Your Name]
[Your LinkedIn Profile/Contact Information]
6. Emailing HR for Application Confirmation
Subject: Confirmation of Application Submission
Dear [HR Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position on [Submission Date] but did not receive a confirmation. I wanted to ensure that my application was received.
If possible, please let me know if my application is under consideration. Thank you for your assistance!
Best regards,
[Your Name]
[Your LinkedIn Profile/Contact Information]
7. Following Up on a Job Offer After Acceptance
Subject: Excited to Join [Company Name] – Follow-Up
Dear [Hiring Manager’s Name],
I hope you’re doing well. I am writing to express my excitement about the offer extended to me for the [Job Title] position, which I have accepted. I wanted to follow up on the next steps in the onboarding process and any paperwork that needs to be completed.
Thank you once again for this opportunity. I’m looking forward to contributing to the team!
Sincerely,
[Your Name]
[Your LinkedIn Profile/Contact Information]
What is the purpose of a job application follow-up email?
A job application follow-up email serves multiple purposes. It allows candidates to express continued interest in the position. It helps reinforce a candidate’s qualifications and suitability for the role. Additionally, it opens channels of communication between the candidate and the hiring manager. Sending a follow-up email can demonstrate professionalism and proactiveness. It provides an opportunity for the candidate to inquire about the status of the application. Overall, it helps candidates stay on the radar of hiring managers.
When should candidates send a follow-up email after submitting a job application?
Candidates should typically send a follow-up email one to two weeks after submitting their job application. This timeframe allows hiring managers sufficient time to review applications. Early follow-ups may come across as impatient or eager. Candidates should be mindful of any timelines provided in the job posting. If a specific date for feedback is mentioned, candidates should wait until after that date. This approach showcases respect for the hiring process and provides clarity regarding the status of the application.
What key elements should be included in a job application follow-up email?
A job application follow-up email should include several key elements for effectiveness. The subject line should be clear and concise, stating the purpose of the email. The salutation must be professional and addressed to the correct recipient. The body of the email should include a brief introduction, reiterating the position applied for. Candidates should express gratitude for the opportunity and acknowledge the time taken by the hiring team. Lastly, the email should end with a professional closing and the candidate’s contact information. Including these elements enhances clarity and professionalism.
Thanks for sticking with me through this guide on job application follow-up emails! I hope you found the examples and tips helpful as you navigate this crucial step in your job search journey. Remember, following up can show your enthusiasm and help you stand out from the crowd. Don’t hesitate to drop by again for more tips and insights. Good luck out there, and happy job hunting!