Submitting a resignation email requires careful consideration and professionalism. Therefore, a resignation letter serves as a formal document that communicates an employee’s intention to leave their position. When composing this email, the use of a clear subject line ensures that the recipient understands the urgency of the message. Attaching the resignation letter in a popular format, such as PDF, maintains the letter’s formatting and makes it easily accessible for HR personnel. A polite and concise body in the email further emphasizes respect and gratitude towards the employer, facilitating a smoother transition for both parties involved.
How to Send an Email with Resignation Letter Attachment
So you’ve decided to resign from your job—first off, congrats on making that big decision! Now it’s time to communicate it effectively and professionally. Sending an email with your resignation letter attached can be a straightforward process if you know what to do. Let’s break it down step by step.
Your Email Structure
Your email should follow a clear structure to ensure it’s readable and conveys your message politely and professionally. Here’s how to set it up:
| Component | Details |
|---|---|
| Subject Line | Keep it simple: e.g., “Resignation – [Your Name]” |
| Salutation | Use “Dear [Manager’s Name]”’ or simply “Hi [Manager’s Name]” |
| Body | Briefly explain your resignation and mention the attached letter. |
| Closing | Sign off professionally: “Best regards,” or “Sincerely,” |
| Attachment | Your resignation letter (in PDF or Word format) |
Step-by-Step Guide
1. **Subject Line**: Start strong with a clear subject. It helps your manager know what the email is about before even opening it. Something like “Resignation – John Doe” is perfect.
2. **Salutation**: Address your manager politely. Depending on your office vibe, you could keep it formal with “Dear [Manager’s Name],” or go for a more casual “Hi [Manager’s Name].”
3. **Body of the Email**:
- Start with a brief statement about your resignation. It could be as simple as, “I am writing to formally resign from my position at [Company Name].”
- Mention your last working day. If you are giving a two-week notice, say something like, “My last day will be [Last Working Day].”
- Add a note of thanks. It’s always nice to express gratitude—something like, “I appreciate the opportunities I’ve had while working here.”
- Finally, let them know that your resignation letter is attached. You could say, “Please find my formal resignation letter attached for your reference.”
4. **Closing**: Wrap up your email nicely. A simple “Best regards,” or “Sincerely,” followed by your name is a good choice. If you want, you can include your contact information below your name, but that’s optional.
Attachments
Don’t forget to attach your resignation letter! Here’s a quick tip: ensure it’s saved in a common format like PDF or Word so there’s no hassle in opening it. Double-check that you’ve attached it before hitting send; no one wants to send a follow-up email saying, “Oops, I forgot the attachment.”
And that’s pretty much it! Following this structure will help you send a clear and professional resignation email. Good luck!
How to Send an Email with Resignation Letter Attachment: 7 Unique Examples
1. Transitioning to a New Career
When you’re ready to embark on a new professional journey, it’s important to communicate your intentions clearly. Here’s how you can send an email to resign due to a new career opportunity.
- Subject: Resignation – [Your Name]
- Attach your resignation letter.
- Keep your message concise yet appreciative.
2. Pursuing Further Education
Deciding to go back to school is a significant step. In your resignation email, make sure to express gratitude and explain your decision.
- Subject: Notice of Resignation – [Your Name]
- Attach your resignation letter.
- Mention your gratitude for the opportunities received.
3. Relocation for Family Reasons
Sometimes personal circumstances require moving to a different location. Here’s a gentle way to convey this in your resignation email.
- Subject: Resignation Effective [Last Working Day] – [Your Name]
- Attach your resignation letter.
- Include a brief explanation about your relocation.
4. Seeking Better Work-Life Balance
When you find that your current role is hindering your work-life balance, it’s essential to convey your resignation professionally and positively.
- Subject: Resignation Notice – [Your Name]
- Attach your resignation letter.
- Thank your employer for their understanding.
5. Health Issues
Your health must always come first. Here’s how to craft an email that conveys your departure due to health-related reasons respectfully.
- Subject: Notice of Resignation – [Your Name]
- Attach your resignation letter.
- Express appreciation and offer to assist during your transition.
6. Professional Growth Opportunity
Receiving a better opportunity for career advancement is an excellent reason for resigning. Ensure you communicate this clearly and professionally in your email.
- Subject: Resignation as of [Last Working Day] – [Your Name]
- Attach your resignation letter.
- Highlight your gratitude for the support and mentorship received.
7. Fired from Previous Job and Rejoining the Workforce
If you’ve had a brief hiatus due to job loss and are now ready to re-enter the workforce, this can be a sensitive subject. Here’s how to navigate this situation.
- Subject: Resignation Effective [Last Working Day] – [Your Name]
- Attach your resignation letter.
- Be honest yet positive about your reasons for moving forward.
What Steps Should You Follow to Send an Email with Your Resignation Letter Attached?
To send an email with your resignation letter attached, you must begin by drafting your resignation letter. The resignation letter should include your intention to leave, your last working day, and a note of appreciation. Next, open your email client and create a new email. In the recipient field, enter your manager’s or HR’s email address. For the subject line, write something clear and concise, such as “Resignation Notice.” Then, write a brief message in the email body indicating that you have attached your resignation letter for their review. After that, attach the resignation letter file to the email by clicking on the attachment icon. Finally, proofread the email and the attachment before hitting the send button to ensure no errors exist.
Why is it Important to Attach Your Resignation Letter in Your Email?
Attaching your resignation letter in your email provides a formal record of your intention to resign. A resignation letter outlines the specifics of your departure and serves as a point of reference for both you and your employer. It helps in maintaining professional decorum during your exit process. Additionally, a formal resignation letter can assist your employer in transitioning your responsibilities and documenting your employment history. Making it clear that you have submitted your resignation in writing can reduce misunderstandings about your departure timing and intentions.
What Should You Include in the Email When Sending Your Resignation Letter?
When sending your resignation letter via email, you should include a polite greeting that addresses the recipient. In the email body, mention that you are resigning and provide the last working day, ensuring you reference the attached resignation letter for further details. Additionally, it is essential to express gratitude for the opportunities you’ve had during your employment. Lastly, include your contact information and offer assistance in the transition process if needed at the end of the email. This approach enhances professionalism and leaves a positive impression as you exit the company.
How Can You Ensure Your Resignation Email is Professional?
To ensure your resignation email is professional, maintain a formal tone throughout your message. Begin with a professional greeting, such as “Dear [Manager’s Name].” Clearly state your intention to resign and provide your last working day, making this information easy to find. Use complete sentences and check your grammar to avoid mistakes. Keep the email concise, focusing on the essential aspects of your resignation while avoiding unnecessary details. Include your attached resignation letter and ensure that the email is visually tidy. Lastly, sign off with a professional closing, such as “Sincerely” or “Best regards,” followed by your name. This attention to detail reflects positively on your character and professionalism as you leave the company.
And there you have it—sending your resignation letter via email isn’t as daunting as it might seem! Just remember to keep it concise and professional, while also adding a personal touch if you feel comfortable. Thanks so much for taking the time to read through this! I hope it helps you navigate your next big step with confidence. Don’t be a stranger—come back and visit us again for more tips and tricks when you need them. Good luck with your new adventures!