A resignation email serves as a formal notification of an employee’s intention to leave their position. This important communication often accompanies a resignation letter, which outlines the reasons for departure and expresses gratitude. Employers expect a clear subject line in the email, indicating the purpose of the correspondence. Crafting a polite and professional resignation’s tone is essential, as it maintains a positive relationship between the departing employee and the organization.
Crafting the Perfect Resignation Email with Letter Attached
So, you’ve decided to take the leap and resign from your job. That’s a big step! Now, it’s important to do it the right way. You’ll want to send a clear resignation email and include your resignation letter as an attachment. Let’s break down the best structure to make sure you cover all bases in the most professional yet casual way possible.
1. Start with a Strong Subject Line
Your subject line is the first thing your boss will see, so make it count! Keep it straightforward and to the point. Here are a few suggestions:
- Resignation – [Your Name]
- Notice of Resignation
- Moving On – [Your Name]
2. Open with a Greeting
Once your boss opens your email, it’s nice to start things off with a friendly greeting. A simple “Hi [Manager’s Name]” or “Dear [ Manager’s Name]” works well. It’s casual yet respectful.
3. Get to the Point
After the greeting, it’s time to get straight to the point. You should clearly state that you are resigning and mention your last working day. A clear statement avoids any confusion. Here’s a quick template:
“I am writing to formally resign from my position at [Company Name], effective [Last Working Day, typically two weeks from the date of the email].”
4. Express Gratitude
Even if your experience wasn’t perfect, it’s a good idea to express some gratitude. Thank your employer for the opportunities you’ve had and any skills you’ve learned. This leaves a positive impression and keeps the door open for future networking.
- “I want to thank you for the support and opportunities for growth during my time here.”
- “I’ve enjoyed working with the team and appreciate the chance to learn more about [specific area].”
5. Offer to Help During the Transition
It shows good faith if you offer to help with the transition. Letting your boss know you want to make the handover process smooth can be appreciated.
You might say something like:
“I am happy to assist in the transition process and will ensure that my responsibilities are handed off smoothly before my departure.”
6. Attach Your Resignation Letter
After you wrap up your email, remember to attach your formal resignation letter. It’s a good idea to create a simple and professional resignation letter template. Here’s a basic structure:
| Section | Details |
|---|---|
| Greeting | “Dear [Manager’s Name],” |
| Body |
|
| Closing | “Sincerely,” or “Best wishes,” followed by your name. |
7. Close with a Professional Sign-off
Finally, close your email on a positive note with a simple sign-off. Use something like:
- “Best regards,”
- “Sincerely,”
- “Thank you,”
Remember to add your name below the sign-off. If it’s helpful, you can also include your phone number or personal email for any follow-up after you’re gone.
And you’re done! Just review everything one last time before hitting send to make sure it all reads well. Good luck with your next adventure!
Sample Resignation Emails with Attached Letters
Relocation to Another City
Subject: Resignation Notice
Dear [Manager’s Name],
I hope this message finds you well. I am writing to formally announce my resignation from my position at [Company Name], effective [Last Working Day]. This decision comes as I will be relocating to [New City], which makes it impractical for me to continue at the company.
Attached to this email is my formal resignation letter. I want to express my heartfelt gratitude for the support and opportunities I’ve received during my time here. It has been a pleasure working with you and the team.
Thank you for understanding, and I hope to stay in touch.
Warm regards,
[Your Name]
- Last Working Day: [Date]
- New Mailing Address: [Your New Address]
Pursuing Further Education
Subject: Notice of Resignation
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. After careful consideration, I have decided to pursue further education that will enable me to enhance my skills and grow in my career.
Please find my resignation letter attached for your records. I would like to thank you and the entire team for the wonderful support over the years. I am grateful for the learning experiences I’ve had here.
Wishing everyone at [Company Name] continued success, and I hope our paths cross again in the future.
Best,
[Your Name]
- Education Program: [Program Name]
- Institution: [Institution Name]
Health Reasons
Subject: Resignation Due to Health Reasons
Dear [Manager’s Name],
I am writing to officially resign from my position at [Company Name], effective [Last Working Day]. This decision is due to some health concerns that require my immediate attention and focus.
I have attached my formal resignation letter for your records. I want to extend my sincere gratitude for the support and understanding you have provided me during my time here. It has truly been a rewarding experience.
Thank you once again for everything. I look forward to staying in touch.
Sincerely,
[Your Name]
- Last Working Day: [Date]
- Health Condition: [Optional if comfortable]
Career Advancement Opportunity
Subject: Resignation Notification
Dear [Manager’s Name],
I hope this email finds you in great spirits. I am writing to tender my resignation from my position at [Company Name], effective [Last Working Day]. I have been offered an exciting opportunity for career advancement that I feel I must accept.
Please find my resignation letter attached for your records. I have truly enjoyed my time with the team and appreciate all the support and guidance offered to me throughout my tenure.
Thank you once again for the wonderful experiences and I hope to keep in touch.
Best regards,
[Your Name]
- New Position: [Position Name]
- Company Name: [New Company]
Work-Life Balance Deterioration
Subject: Resignation Announcement
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. After careful consideration, I have concluded that I need to prioritize my work-life balance, which has been increasingly challenging in my current role.
Attached is my resignation letter for your reference. I want to sincerely thank you and my colleagues for the memories and experiences I have gained during my time here. You will be missed!
Wishing you all success in the future,
[Your Name]
- Last Working Day: [Date]
- Future Plans: [Optional]
Company Culture Misalignment
Subject: Resignation from [Your Position]
Dear [Manager’s Name],
I regret to inform you of my resignation from [Company Name], effective [Last Working Day]. I believe that my values do not align with the company culture as I had hoped, and thus, I feel this is the best decision for my career.
I have attached my formal resignation letter for your records. Despite this decision, I am grateful for the opportunities I have had here and for the understanding team that I had the fortune of working with.
Thank you for everything. I wish you all the best moving forward.
Kind regards,
[Your Name]
- Last Working Day: [Date]
- Feedback: [Optional]
Family Obligations
Subject: Resignation Notification
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Working Day]. I must step back to focus on family obligations that require my immediate attention.
Attached is my resignation letter for your records. I want to take this opportunity to express my deep appreciation for the support and understanding throughout my tenure. It has truly been an honor to be part of such a fantastic team.
Thank you again, and I hope to keep in touch in the future.
Best wishes,
[Your Name]
- Last Working Day: [Date]
- Family Situation: [Optional]
What Should You Include in a Resignation Email with Letter Attached?
A resignation email should include a clear statement of intent. The email must express gratitude for the opportunities provided by the employer. The message should briefly mention the reason for leaving, if appropriate. It is crucial to specify the last working day in the email. Attach the formal resignation letter for a comprehensive record. The tone of the email must remain professional and courteous throughout.
How Do You Structure a Resignation Email with a Letter Attached?
A resignation email should start with a proper greeting. The email body needs to include a concise introduction stating the purpose of the message. The first paragraph should confirm the intention to resign and express appreciation. The second paragraph should describe the notice period and the last working day. The email should conclude with a polite closing statement and a signature. An attachment of the formal resignation letter should be included for clarity.
Why is It Important to Attach a Resignation Letter to Your Email?
Attaching a resignation letter to an email provides official documentation of the resignation. The letter serves as a formal record for both the employee and the employer. It clarifies the resignation details, including the last working day and reasons for leaving if included. A letter enhances professionalism and shows respect for the employer’s policies. Employers may require a resignation letter for HR protocols and contractual obligations.
And there you have it—a simple guide to crafting that all-important resignation email with a letter attached. Whether you’re moving on to new adventures or just need a change of scenery, it’s all about leaving on good terms. I hope you found this helpful as you step into the next chapter of your career. Thanks for taking the time to read, and feel free to swing by again later for more tips and advice. Take care, and good luck with whatever comes next!